Single Golfers of The Villages
Golf in and outside The Villages in Central Florida


STEERING COMMITTEE MINUTES


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SINGLE GOLFERS OF THE VILLAGES (SGV) 
STEERING COMMITTEE MINUTES
 September 17, 2018
                                                                                      REGULAR MEETING

The regular meeting of the SGV Steering Committee was called to order by Permit Holder Michael Daugherty at  Churchill Street Recreation  Center at 9:06 a.m. on Monday September 17, 2018 with the following members present:  Michael Daugherty (Permit Holder), Val Hirsch (Asst. Permit Holder, Social Chair), Carrie Crowell (Charities, Photography), Judy Stafford (Recording Secretary), Jim Boylan (Treasurer),  Alexis London (Executive Golf), Liz Helsel (9 and Dine Golf), Barb Burgio (18-Hole Golf), and Tony Carvalho (Member-at-Large).
Absent:   Debbie Ekback (Member Services),  Lou Ann Divens (Sunshine) and Del Walters (Representing Seasonal Members) 
The minutes of the July 16, 2018 meeting were approved.  
Michael asked Barb in the future to transfer money from Pay Pal to the Treasury  the day after registration closes for our monthly socials.  
Tony would like to see new members more involved.  
Nine and Dine - Liz plans on holding a meeting after the 1st of the year for volunteers for Nine and Dine coordinating.  The summer participation has been phenomenal.  There was lots of rain but worked around it.  She is looking at Orange Blossom and others for the winter months and will let us know.  
18-Hole Championship Golf - Barb advised that no-shows are down and she is having good attendance.  Fall and winter dates have been emailed out to membershIp with new rules explained.  
Alexis and Barb will work on updating Golf Events page on website.  
Barb is also working on updating Code of Conduct 

Val made a motion that any changes to golf games should be brought before Steering Committee  before instituting them.  Jim seconded and motion passed.  
Val made a motion seconded by Barb that we incorporate 2 new rules for 18-Hole Champioship golf only:  (1) Tee designation to be based on age plus handicap and (2) limit of maximum amount of shots allowed.  Discription of these changes already went out in an email to membership.  Motion was unanimously approved.  
Executive Golf - Alexis advised she has approximately 10 coordinators.  
Social - Val said she has plenty of volunteers through next February.  Brand new members are stepping up and even chairing socials.  
Charities/Photography - Carrie thanked Dave Colbert who took pictures last month at social and Tom Boylan and Pat Duffey gathered food and took to the Food Pantry.  The next 2 months there is a photo op of Food Pantry to send into newspaper.  November 19 Carrie will try for pictures of Steering Committee.  
Treasurer - Jim advised we have $7800 in treasury as of end of August.   
Michael nominated the current Steering Committee as Nominating Committee and the Nominating Committee then recommended we keep the current Steering Committee in place for the upcoming year.  All approved.  
Michael advised that there is a vacancy on the Executive Committee.  Discussion followed and Jim made a motion to have Barb fill the vacancy.  Alexis Seconded the motion.  Motion passed unanimously.  Michael, Val, Debbie, Carrie and Barb are now on the Executive Committee.  
Michael pointed out that there are 3 types of SGV members:  1) Year round residents,  2) Resident snowbirds, 3) Renters 1-4 months (these members could have a change in ID number.  If this happens, it was decided to work with the individual.)  
Michael informed us that the Churchill Street Rec. Center meeting room has been approved for next year.  He is awaiting confirmation of Seabreeze Rec. Ctr. for 2019.  
An incident at Nine and Dine was discussed and Liz will get with Bev Johnson to obtain the details and then contact the two offenders and explain it is not acceptable once foursomes are set to change the makeup of that foursome without the coordinator's approval.  
Michael, Barb, Judy and Alexis will be getting together on Sept 19 to discuss and research options for upgrading SGV website.  
Alexis mentioned that she needs help updating her contact list as it is not the same as the membership list.  She will contact Lou Ann and get this straightened out.  
Next regular meeting of SGV Steering Committee will be Monday, October 18, 2018 at Churchill Street Recreation Center at 9:00 am.  
The meeting was adjourned at 10:40 am.  
Respectfully submitted, 
/s/ Judy Stafford______________              /s/ Michael Daugherty__________________
Judy Stafford, Recording Secretary               Approved:  Michael Daugherty, Permit Holder


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SINGLE GOLFERS OF THE VILLAGES (SGV)
STEERING COMMITTEE MINUTES
July 16, 2018
REGULAR MEETING
The regular meeting of the SGV Steering Committee was called to order by Permit Holder Michael Daugherty at  Churchill Street Recreation  Center at 9:06 a.m. on Monday July 16,  2018 with the following members present:  Michael Daugherty (Permit Holder), Val Hirsch (Asst. Permit Holder, Social Chair), Carrie Crowell (Charities, Photography), Judy Stafford (Recording Secretary), Jim Boylan (Treasurer),  Alexis London (Executive Golf), Liz Helsel (9 and Dine Golf), and Tony Carvalho (Member-at-Large).
Absent:   Debbie Ekback (Member Services),  Barb Burgio (18-Hole Golf), Lou Ann Divens (Sunshine) and Del Walters (Representing Seasonal Members) 
Michael explained that there was no meeting on May 21 as stated in March 19 minutes since a lot of the committee members were out of town.  
The minutes of the March 19 meeting were approved.  
Michael will check with Del Walters to see if she still wants to be on the Steering Committee as the last meeting she attended was May 15, 2017.  
Nine and Dine - Liz mentioned that we are having lots of participation and all is going well.
Treasurer - Jim advised that financially we are doing okay.  There is around $10,000 in SGV's bank account.  He does not have detailed access as to what goes in and out of  bank account electronically until 1-2 months after the fact when the bank statements come out.  At this time, there is no known way to rectify his ability to obtain information from the bank more quickly.  Sometimes Barb doesn't get Paypal information to Jim until after the first part of the month and the month-end report has already been completed.  All of this combined makes it very difficult to determine the actual monthly/annual income and disbursements on a timely basis.   
Tony stated that there are not as many "A" players golfing in Executive Golf and it makes it more difficult for the coordinators to even out the teams to make the play of the day fair.   A discussion followed with no action needed.  
Tony also brought up behavior at our after-golf socials at restaurants.  Membership needs to be reminded to have patience with the staff at restaurants when ordering as there are only so many restaurants who can accommodate the number of people we have attending.  Restaurants are inundated with 45-60 people within a 15-30 minute period and it's not fair to expect them to add a lot of extra help when we are only there for 60-90 minutes.  
Executive Golf - Alexis reviewed some of our rules for scramble including how to properly play a ghost player (2nd ball is the ghost).  Not everybody is doing this.  One suggestion is to designate a colored ball at the beginning of the round as the "ghost ball" and pass it to the person who is the ghost for that hole to use.   
Charities/Photography - Carrie stated that Tisha Vogell and Marilyn Wright did a good job taking photos at the June meeting.  Tom Boylan and Pat Duffey stepped up and took 5 carloads of food to the Wildwood Soup Kitchen.  Carrie will take a picture of the Steering Committee at the September meeting if everyone is in attendance as the website needs to be updated.  
Social - Val advised the Social Planning meeting went well.  Monthly meeting socials are planned through next March.  The May and June socials had 230 people in attendance and everybody who wanted to attend got in.   We have a luau, Halloween, and Holiday dinner/dance coming up.  In January we will have the Atlantic City Boys entertaining us.  
Michael explained how the website is working:
1.  Go-Daddy (website) - Judy is handling with Michael as backup
2.  Google (emails) - LuAnn is forwarding emails to appropriate persons with Michael as backup
3.  PayPal - Barb is doing the PayPal end with Michael as backup

If anyone needs anything, they should send an email to webmaster@sgvclub.com and it will be distributed to proper person for handling.  Val and Alexis also have the ability to send out emails from sgvclub.com.  
Monthly social flyer is compiled by Val who forwards to Michael at webmaster@sgvclub.com.  Barb then creates buttons in PayPal and lets Michael know they are created.  Judy then inserts them on flyer and posts on website and Michael sends email out to membership.  
Michael announced that Barb Burgio is working on a new Code of Conduct for the Club.  
A discussion was held on SGV policy regarding members who no longer have a valid Village resident or renter ID including golf privileges.  Judy advised that we have a past precedent on this procedure and that a person who does not have a valid Village resident or renter identification should be removed from SGV membership and refunded their dues.  
Val made a motion that Patricia Shena be removed from the SGV roles effective immediately due to not having proper Village ID.  Her member fee and payment for July social will be refunded.  She may reapply for SGV membership when new member applications are reopened and she meets eligibility requirements.  Tony seconded the motion.  Discussion followed.  The motion passed unanimously.  
Michael advised that he will be going in for surgery July 31st and will be incapacitated for approximately 6 weeks.  Val will run the August 30 monthly meeting.  
Next regular meeting of SGV Steering Committee will be Monday, September 17, 2018 at Churchill Street Recreation Center at 9:00 am.  
The meeting was adjourned at 10:33 am.  
Respectfully submitted, 
/s/ Judy Stafford______________
Judy Stafford, Recording Secretary
/s/ Michael Daugherty___________________
Approved:  Michael Daugherty, Permit Holder

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SINGLE GOLFERS OF THE VILLAGES (SGV)
STEERING COMMITTEE MINUTES
March 19, 2018
Regular Meeting
 
The regular meeting of the SGV Steering Committee was called to order by Permit Holder Michael Daugherty at  Churchill Street Recreation  Center at 9:05 a.m. on Monday March 19, 2018 with the following members present:  Michael Daugherty (Permit Holder), Val Hirsch (Asst. Permit Holder, Social Chair), Carrie Crowell (Charities, Photography), Judy Stafford (Recording Secretary), Jim Boylan (Treasurer), Dennis Gaucher (Technology Chair), Debbie Ekback (Member Services), Alexis London (Executive Golf), Liz Helsel (9 and Dine Golf), Barb Burgio (18-Hole Golf), Lou Ann Divens (Sunshine), and Tony Carvalho (Member-at-Large).
 
Absent:   Del Walters (Representing Seasonal Members) 
 
Michael announced that Dennis will officially step down from his Technology Chair duties (website/Go-Daddy, PayPal, Google Mail) on April 14, 2018 and will be turning the SGV laptop over to Michael.  Judy and Michael will be handling Go-Daddy and website.  Lou Ann and Michael will be  doing Google Mail.  Deb, Barb and Michael will be in charge of PayPal.  
 
Minutes of previous special meeting were approved with minor spelling changes.  
 
Treasurer - Jim went over this year’s budget and we are right on target.  He reviewed the proposed 2018-2019 budget.  Val made a motion seconded by Michael that this proposed budget as offered be accepted with the understanding that the actual numbers will be tweaked once the membership numbers are determined after March 31st.  All approved.  
 
Tony brought up the seating arrangements at monthly meeting and the fact that people are saving seats  and it is hard to find a seat.  Members are not supposed to be saving seats.  Discussion followed.  Val said that every 3rd or 4th meeting wristbands will be handed out and there will be assigned seating.  
 
Technology Chair - Dennis advised that PayPal account is now associated with the SGV bank account.  Go Daddy is renewed another year.  Dennis will put all 3 accounts on auto pay before he leaves.  
 
Membership - Deb announced that to date there have been 427 members who have renewed and 147 new applications (39 of whom are re-applied applicants - 100 didn’t get in last year).   This totals 574.     These numbers will most likely change in the 12 days remaining in fiscal year.  Membership limit is currently at 575.
 
Charities/Photography - Carrie informed us that 3 cartloads of food items were taken to the Soup Kitchen after February monthly meeting.  Regarding photos at meetings, Carrie is finding it very difficult to reach tables in back of room to take pictures so asked that those wanting to have their pictures taken to let her know and she can arrange a place in the room to take pictures.  
 
Nine and Dine - Liz announced that May starts summer Nine and Dine in The Villages every Wednesday for 22 weeks.  There will be a coordinator’s appreciation meeting at Tom Boylan’s and Pat Duffy’s - date to be determined.  
 
Executive Golf - Alexis asked Barb to please keep prize money envelopes from 18-Hole Golf since very few of them play Exec Golf.  Barb will need to bring them to one monthly meeting.  
 
Social -  Val said socials are set up through June.  Trent Reeves is new Director of Golf and will be at the March monthly meeting.  Cheryl Veltman will be in charge of the April 28th meeting - Blackjack night.  Limit is 120 members.   Val and her 2 assistants (Kathy Bredesen and Diane Gebhardt) will all 3 be absent.  
 
Membership process and recommendations from sub-committee outlined in February 28 minutes were discussed but no action was take on their recommendation.  
 
Currently we have a by-law requiring all members to participate in 2 events yearly in order to maintain membership which would require extensive tracking of our 575 members.  Tony made a motion seconded by Alexis that we rescind this 2 event participation rule and tracking requirement approved on January 15 and remove from By-Laws.   (By-Law 14.c)   Discussion followed.  Motion passed by majority vote with 1 no vote.  
 
Dennis rescinded his tabled motion from 2/19/18 meeting regarding setting aside participation and tracking requirements and membership increase.  
 
Jim made a motion seconded by Tony:
 
Effective April 1 each year, the number of  membership openings will be determined.   If we have more applicants than openings, then the people currently on waitlist from the previous year and who reapplied (Re-applicants) will be first to be accepted  as members for current year.        
 
If there are more Re-applicants than available openings,  a lottery for Re-applicants only will be held.  Those Re-applicants not chosen along with New Member applicants will go on the waitlist for next year.  There will be no general lottery for New Member applicants.   
 
After filling the openings with Re-applicants and if there  are still openings available, these openings will be filled from the New Member applications using a lottery system.    Those New Member applicants not selected will go on the waitlist  for next year.   
 
Waitlist for Next Year:  The waitlist for next year will be prioritized by:                  
1) Re-applicants for 2 consecutive years
2) New member applicants from current year
 
Motion passed by majority vote with one abstention.  
 
Next regular meeting of SGV Steering Committee will be Monday, May 21, 2018 at Churchill Street Recreation Center at 9:00 am.  
 
Tony made a motion to adjourn meeting, seconded by Barb.  Meeting adjourned at 11:37 am.  
 
Respectfully submitted, 
 
/s/ Judy Stafford_______________                                    /s/ Michael Daugherty______
Judy Stafford, Recording Secretary                                      Approved:  Michael Daugherty
 
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SINGLE GOLFERS OF THE VILLAGES (SGV)

STEERING COMMITTEE MINUTES

February 19, 2018 SPECIAL MEETING

The special meeting of the SGV Steering Committee was called to order by Permit Holder Michael Daugherty at Seabreeze Recreational Center at 1:05 pm on Monday Feb 19, 2018 with the following members present:  Michael Daugherty (Permit Holder), Val Hirsch (Asst. Permit Holder, Social Chair), Carrie Crowell (Charities, Photography), Judy Stafford (Recording Secretary), Jim Boylan (Treasurer), Dennis Gaucher (Technology Chair), Debbie Ekback (Member Services), Alexis London (Executive Golf),  Barb Burgio (18-Hole Golf), and Lou Ann Divens (Sunshine).

Absent:  Liz Helsel (9 and Dine Golf), Del Walters (Representing Seasonal Members) and Tony Carvalho (Member-at-Large). 

Michael explained that the Technology Chair position is being split into 3 parts:  Go-Daddy, Google Mail For Business, and Pay Pal.  Training for temporary takeover is taking place.  The SGV Club needs to disassociate Dennis’ credit card from the above accounts.  Dennis will look into direct debits to Club’s checking account, working with Jim if necessary. 

Deb’s sub-committee on membership process came up with the following options:

1) Allow everybody in

2) Do nothing and leave current lottery as is

3) Give 100% of available openings to those who applied previous year but did not get in who reapply this year

4) Give 50% of available openings to those who applied previous year but did not get in who reapply this year.  This group would have to have their own lottery.  Remaining 50% would go into general lottery. 

This sub-committee also felt that if SGV keeps the 2 events per year participation rule, members should have to participate in at least 5 events throughout year.  They also would like to see a 9-hole Championship outing with prizes. 

The recommendation from the Membership sub-committee was option  #4.  

Additional discussion among the Steering Committee members included what is best for club, golf versus social, how many members to grow the Club, facility restrictions for a larger club enrollment, etc.  No motion was made in regards to the recommendation by the Membership sub-committee.

Dennis made a motion seconded by Jim that:

Participation and tracking requirements be set aside and membership be increased to 650 (now at 575).  If 650 members is not achieved, applications will remain open on website until 650 is reached.  If we have more applicants than openings, then the people currently on list from previous year who were not chosen and who reapplied will be first to be accepted as members for current year.  Remaining applicants will go into a lottery and those who do not make it go on waiting list for next year. 

This motion was tabled until March 19th meeting. 

Next regular meeting of SGV Steering Committee will be Monday, March 19, 2018 at Churchill Street Recreation Center at 9:00 am. 

Meeting adjourned at 2:30. 

Respectfully submitted,

/s/ Judy Stafford_________________

Judy Stafford, Recording Secretary

Approved:   /s/ Michael Daugherty_________

                    Michael Daugherty, Permit Holder

SINGLE GOLFERS OF THE VILLAGES (SGV)

STEERING COMMITTEE MINUTES

November 20, 2017

REGULAR MEETING

The regular meeting of the SGV Steering Committee was called to order by Permit Holder Michael Daugherty at the Churchill Street Recreation Center at 9:05 am on Monday, November 20, 2017 with the following members present:   Michael Daugherty (Permit Holder), Val Hirsch (Asst Permit Holder, Social Chair), Carrie Crowell (Charities, Photography), Judy Stafford (Recording Secretary), Jim Boylan (Treasurer), Dennis Gaucher (Technology Chair), Debbie Ekback (Member Services), Alexis London (Executive Golf), Liz Helsel (9 and Dine Golf), Barb Burgio (18-Hole Golf), and Tony Carvalho (Member-at-Large). 

Absent: Del Walters (Representing Seasonal Members) and Lou Ann Divens (Sunshine)

The minutes of the previous meeting were approved.       

Michael announced that the following dates have been confirmed with Seabreeze Rec. Center:

Random New Member Drawing - April 7, 2018 at 9:30 am

Member Orientation - May 5, 2018, 1:30-3:30 pm. 

Treasurer - Balance in treasury at end of October was $11,873.53. Jim submitted a copy of audit report completed by Pam Schau on July 27, 2017, which is to be included with the minutes.   She suggested an audit should be performed annually covering the fiscal year.  She also suggested monthly, or at least quarterly, financial status reports should be presented to Executive board for review and discussion.  Jim will see that this is implemented. 

Executive Golf – Different changes to the signup spreadsheet were discussed to help even out the playing field and it was decided to leave the spreadsheet as is.

Nine and Dine Golf – Liz reported a good outing at Orange Blossom Country Club.  We will be playing again on December 6.  She is only scheduling one outing a month right now.  Palmer, Lopez, Evans Prairie, and Orange Blossom are the only venues participating until May, but it looks as though we will have 10 courses next summer. 

Social

Holiday Dinner Dance

1) The table for food pantry will be in the lobby.  This way members won’t have to come into main room to put their food donations down.  Carrie will make a food pantry poster to put on an easel by table and members will be informed of this change in the email that goes out to membership for meeting.   

2) Val made a motion, seconded by Dennis that the Club’s ½ share of the 50-50 raffle money for November meeting be split between the Soup Kitchen and the Food Pantry.  Motion passed unanimously.  

3)  Michael will introduce Steering Committee at Holiday Dinner Dance and have them come up front. 

4)  219 members have signed up so far.  We can get 225 in the room with a medium-size dance floor. 

     Val will add the people currently on the waitlist and Dennis will invoice them. 

5)  Kathy Bredesen and Diane Gebhardt have agreed to be Val’s social co-coordinators.     

6)  Cost of Holiday Dinner Dance was discussed.  Members will be charged $20 ($10 of which they will get back if they attend.)

Val announced that Social events are planned out through February.  Barb Rehkemper

is chairing April and Peter Kierpiec is chairing May. 

Charity/Photography – Carrie has photos from the Himalayan putting outing and the Pro-Am which will be added to website.  She needs help with photography and delivering food to Food Pantry and Soup Kitchen.  She will include this in her email to members. 

Membership – Deb had nothing new.

Technology Chair – Dennis is still working on developing form to send out to members for them to complete when renewing their dues for the upcoming year.  In late January or early February new member applications will open up and then will close in late March.  Starting with the November Holiday Dinner/Dance, wrist bands will be issued for entrance into the meeting hall.  It is the intent that in the future, every time money is involved in a monthly meeting activity, wristbands will be issued. 

Dennis is desperately looking for people to help with modernization of the SGV website.  We currently are restricted to 10 pages.  Anyone interested should contact Dennis Gaucher at webmaster@sgvclub.com

18-Hole Championship Golf – Barb advised that she has run across handicap issues in working on venues while trying to keep teams even but has been working through them.  Bob Williams has been very helpful in her transition.  Venues are set through January.  Barb would like to find one more coordinator so that they only have to coordinate every other month.  Debbie suggested we add more 18-hole golf activities (off-site or priority).  Debbie and Barb will look into this. 

Val suggested that a letter go out to the membership letting them know areas where we need help, asking for volunteers:  (i.e. Technology, Exec Golf coordinators, 18-Hole golf coordinators, photography/charity).  Carrie and Barb will work on this. 

Member-at-Large – Tony advised that Churchill Green Golf Course is now open.  He suggested we emphasize pace of play to members and try to set examples ourselves.  Also, we need to make sure members repair the course if they make or see a divot. 

Liz suggested we have a get together for just golf coordinators (Exec, 18-Hole, Nine & Dine)…perhaps a potluck.  Liz and Alexis will work on this. 

The next meeting will be on Monday, January 15, 2018 at 9:00 am at Churchill Street Recreational Center. 

The meeting was adjourned at 10:45 am. 

Respectfully submitted, 

/s/ Judy Stafford_______________

Judy Stafford, Recording Secretary

Approved:  /s/ Michael Daugherty__________

                   Michael Daugherty, Permit Holder

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