Single Golfers of The Villages
Golf in and outside The Villages in Central Florida


FINANCIAL STATEMENTS/MINUTES

SINGLE GOLFERS OF THE VILLAGES (SGV)

STEERING COMMITTEE MINUTES

January 21, 2019 - REGULAR MEETING

The regular meeting of the SGV Steering Committee was called to order by Permit Holder Michael Daugherty at Churchill Street Recreation Center at 9:05 a.m. on Monday January 21, 2019 with the following members present:  Michael Daugherty (Permit Holder), Carrie Crowell (Charities, Photography), Judy Stafford (Recording Secretary), Jim Boylan (Treasurer),  Pat Duffey (incoming Social Director), Debbie Ekback (Member Services), Lou Ann Divens (Sunshine), Alexis London (Executive Golf, Barb Burgio (18-Hole Golf), and Tony Carvalho (Member-at-Large).

Absent:  Val Hirsch (outgoing Social Director/Asst. Permit Holder) and Liz Helsel (Nine & Dine Director).

Alexis made a motion seconded by Tony that the minutes from November 19, 2018 be approved.  All were in favor.   

Michael welcomed Pat Duffey to the Steering Committee as Social Director effective February 1, 2019, replacing Val Hirsch who resigned. 

Member Services – Deb has received 475 responses to the 2019 dues email that was sent out.  454 have paid their dues to date.  20 have contacted her and advised they do not want to renew.  She sent out a second notice and those who still have not paid will receive a third and final notice in two more weeks. 

Deb and Lou Ann, with the help of Dennis Gaucher, are working on a new master membership list and application form.  Once everything is ready, they will send the link to Judy to put on the website.  They are shooting for February 1. 

We can put 50 words in the Recreational News permanently if we want.  However, we will just do this until the end of March.  Michael is in charge of getting the open enrollment information to the Rec News.  Deadline is on a Friday for the following week’s news.   

Executive Golf:  Alexis has one new coordinator – Noreen Whalen.  This makes 12 coordinators and 2 more members who are considering becoming coordinators.  She has not heard anything negative about the new No-Show policy since it was sent out to membership.

Tony is looking at the possibility of coming up with a new golf game.  He was reminded it has to be approved by the Steering Committee first.

18-Hole Championship Golf:  Barb had 48 golfers this past Saturday.  Participation is good.  Starting in May, Championship Golf will be back in The Villages.

Treasurer:  We have $3,304.52 in the treasury as of the end of December. This past year’s income and expenses were reviewed.  Jim is working on budget for 2019-2020 and needs to know how much to project for the new website.  Website Committee will let him know as soon as price is finalized. 

It was suggested that if there is a charge for future monthly socials the flyer spell out how much of the charge is for food and how much is for entertainment.

Charities/Photography: Carrie was pleased that we had 3 overflowing carts with around 500 canned food items at the November social.   She received thank you notes from both the Wildwood Soup Kitchen and the Food Pantry which will be attached to the email notice going out to membership for the January social reminding members to bring non-perishable, non-glass food items. 

Carrie informed us that she will be stepping down as Charities/Photography Chair the first week in March after she uploads the photos from the February meeting into website photo album.  We all thanked her for the excellent job she has done and the dedication she has put into this position.

Carrie spoke about John Green and his recent illness and move to Indiana.  Since he was one of the 4 founding members of SGV, an email will be sent out to membership with information on how to contact John.  Judy advised that the new Website Committee has included a segment in the about SGV section which talks about our founding members and hopefully will include a collage of pictures of the four. 

Nine & Dine:  Since Liz was out of the country, Judy gave a report on the success of the last Nine & Dine.  She explained the difficulty Liz is having in finding venues to handle our group on Wednesdays.  The Steering Committee approved that Liz has the authority to determine what day of the week to  hold Nine & Dine.

Michael brought up the issue of liability insurance to cover the Club and Steering Committee members.  Michael will check with Seabreeze, The Villages, Villages Insurance and some of the other clubs and get back to us with his findings. 

New Website:  Barb, Alexis, Lou Ann, Michael and Judy have been working hard on the outline and content for the new website.  Barb handed out a paper summarizing their suggestions.  Considerable discussion followed as the planned pages and headings were explained and discussed.  Michael will set up a meeting with Fran Romeo of Diva Business Solutions in the next 2 weeks to finalize our agreement for her to continue with the building of SGV’s new website. 

Michael requested that all spreadsheets that will be going into this new website have the webmaster as the owner.

Suggestion Box – Pat and Lou Ann will work on making a suggestion box and form in time for the February 22 meeting/social.

Judy will be sending out the minutes within 7 days of the Steering Committee meeting for review.  Unless something is drastically wrong, please keep any suggestions for change to a minimum.  You will have 4 days to respond back to Judy with legitimate changes.  The minutes will then be entered on the SGV website.  You will not receive a printed out set of minutes at future meetings, so if you want a copy, please print them out yourself. 

The meeting was adjourned at 11:05 am.

The next SGV Steering Committee meeting will on Monday, March 18 at 9:00 at Churchill Street Recreational Center. 

Respectfully submitted,

/s/ Judy Stafford_______________                             Approved:   /s/ Michael Daugherty_________

Judy Stafford, Recording Secretary                                                Michael Daugherty, Permit Holder

                                                                     *************************

SINGLE GOLFERS OF THE VILLAGES (SGV)

STEERING COMMITTEE MINUTES

November 19, 2018 - REGULAR MEETING

The regular meeting of the SGV Steering Committee was called to order by Permit Holder Michael Daugherty at Churchill Street Recreation  Center at 9:05 a.m. on Monday October 19. 2018 with the following members present:  Michael Daugherty (Permit Holder),  Carrie Crowell (Charities, Photography), Judy Stafford (Recording Secretary), Jim Boylan (Treasurer),  Debbie Ekback (Member Services),  Lou Ann Divens (Sunshine), Alexis London (Executive Golf), Liz Helsel (9 and Dine Golf), Barb Burgio (18-Hole Golf), and Tony Carvalho (Member-at-Large).

Absent:    Val Hirsch (Asst. Permit Holder, Social Chair) and Del Walters (Representing Seasonal Members)

The minutes of the September 17, 2018 were approved and the minutes of October 29, 2018 meeting were approved as corrected.

Michael advised that he contacted Del Walters and she has resigned from the Steering Committee.  Michael made a motion that we eliminate the position on the Steering Committee for Seasonal Members Representative, seconded by Judy.  The motion passed unanimously. 

Michael welcomed Liz back to the Steering Committee.

Member Services - Dues payment and new membership application process is coming up.  Dues for 2019-2020 will remain at $25.00 for new members and $20.00 for existing members and must be paid by March 31.   Application form needs to be prepared and Application link on website will need to be set up by 3rd week in January.  New Member/Existing Member list will need to be set up.  Deb will work with Lou Ann to make sure everything is in order all the way from dues/application process through orientation meeting.  We have 38 applicants from last year who could automatically become members if they reapply and we have openings.   Michael and Deb will work on putting information in the recreational news. 

Treasurer - There is a balance of $8576.08 in Treasury as of the end of October.  We should get this down to $4000 by the end of fiscal year. 

Carrie made a motion, seconded by Lou Ann that we supplement the 50/50 drawing at the October Holiday Dinner/Dance meeting.   1/2 of the ticket sales will go out to ticket holders, 1/2 will be donated to the Wildwood Soup Kitchen, and the SGV Treasury will match the amount paid to the Wildwood Soup Kitchen and donate it to the Wildwood Food Pantry.  The motion passed unanimously. 

Barb made a motion, seconded by Jim, that $15 be returned to members only at check-in for the November 29 Holiday Dinner Dance.  Motion passed unanimously.  Jim will let Val know so that she can go to bank ahead of time and have proper denominations to hand out. 

Barb made a motion, seconded by Deb, that a one-time payment of $500 be paid out of the Treasury for golf prize money.  $250 to go to Executive Golf and $250 to go to 18-Hole Championship Golf, to be distributed at the discretion of the 2 golf directors.  Motion passed unanimously. 

Socials - Val is not here to give us a report.  Several members of the Steering Committee have been getting feedback from some longtime members voicing displeasure as to format of our monthly meetings to the point where they will not be attending in the future.  It was suggested that we need to cut back on expenditures at monthly meetings as the food provided keeps diminishing in quality and portions and the band price keeps increasing.  Perhaps we could go back to some meetings such as:  (1) potlucks where people are assigned by their last name as to what to bring or (2) bringing "snack foods" for your table.

Members’ feedback was discussed.  Jim brought up the fact that the Steering Committee represents all members and currently there is no way for members to give feedback.  Barb made a motion, seconded by Michael, that we have a suggestion box at the monthly meeting/social prior to a Steering Committee Meeting and put slips of paper on the table for questions/ suggestions (or members can email their question).  Motion passed.  Lou Ann offered to collect and keep track of these questions/suggestions on a spreadsheet and send an email to the person letting them know it will be discussed at the next Steering Committee meeting on (date).  Lou Ann would bring these to the next Steering Committee meeting where we would discuss the question/suggestion and get back to the individual as to outcome.  This will be initiated at the February meeting.

Executive Golf - Alexis announced that she may have a general coordinator meeting after the holidays.  It was also brought up that we take "Chair" off the website for the golf coordinators and make them "Directors".  Judy will make this change on website. 

Michael received an email from Ken Ekkert who has lots of cancellations when he coordinates for Executive Golf.  He asked if we could change the policy to once pairings are issued if you cancel you are a "no-show" instead of the current 36-hour policy.  Discussion followed.  Michael made a motion, seconded by Judy, that the SGV Golf No-Show Policy be changed as follows: 

"No-Show" Definition for SGV Executive Golf - Anyone who has registered to play at any of the SGV Executive Golf club outings will be considered a "no-show" if they have failed to notify the event coordinator by Wednesday midnight for Sunday golf and Friday midnight for Tuesday golf.  Notification must be done by email or by phone."

"For 18-hole golf and 9 & Dine at Championship courses:  Cancellation must be at least 36 hours prior to their scheduled tee time."

Everyone voted in favor of this motion and it will take effect January 1, 2019.  Alexis will send out an email to SGV membership informing them of this change. 

18-Hole Championship Golf - Barb advised there are no big issues and that participation is good.

Barb made a motion, seconded by Michael, that the Hole-in-One award be increased from $25 to $50 effective immediately.  Motion passed unanimously.  

Nine & Dine - Liz relayed that the Nine & Dine program averaged around 80 players this past summer.  She has 7 events planned for winter months.  These will be assigned tee times versus shotgun format.  She will let Michael and Judy know the dates to put on the calendar. 

Charities/Photography - Carrie thanked Tom Boylan and Pat Duffy for taking donated items to the Food Pantry.  She received a thank you note from the Food Pantry and there was an article in the newspaper.  Carrie will also try again to get a picture in the paper.  She will take a photo of SGV members loading their car with items. 

Carrie will be taking Christmas photos by the tree at the Holiday meeting.  Michael will announce the Steering Committee at meeting. 

Sunshine - LouAnn let us know the members to whom she had sent cards.  She was advised to submit a bill for stamps, cards, and any other supplies purchased to Treasurer. 

Website Planning Meeting was discussed.  If we decide to go with Diva Business Solutions, the cost would be an initial $1000 plus monthly fees to be determined yet.  It would be a complete redo of the website going from Go-Daddy to Word Press and would be an easier and more flexible program with which to work.  Our current website is completely unsupported and non-secure.  Michael, Judy, Barb, Alexis and Lou Ann will be meeting with Fran on 12/12/18 for further discussion .  We have the money in the treasury to cover this.  The Steering Committee authorized this website sub-committee to do what they feel is necessary to update our website.  Barb will get with Judy and Alexis to update the golf page. 

Next regular meeting of SGV Steering Committee will be Monday, January 21, 2019 at Churchill Street Recreation Center at 9:00 am.  

The meeting was adjourned at 12:11 pm. 

Respectfully submitted, 

/s/ Judy Stafford__________________________         Approved:  /s/ Michael Daugherty

Judy Stafford, Recording Secretary                                   Michael Daugherty, Permit Holder

****************************

SINGLE GOLFERS OF THE VILLAGES (SGV)

STEERING COMMITTEE MINUTES

10/29/2018 - SPECIAL MEETING

The special meeting of the SGV Steering Committee was called to order by Permit Holder Michael Daugherty at the home of Alexis London at 10:06 am on Monday, October 19, 2018 with the following members present:  Michael Daugherty (Permit Holder), Val Hirsch (Asst. Permit Holder, Social Chair),  Judy Stafford (Recording Secretary), Jim Boylan (Treasurer),  Debbie Ekback (Member Services), Alexis London (Executive Golf),  Barb Burgio (18-Hole Golf), and Tony Carvalho (Member-at-Large).

Absent:  Carrie Crowell (Charities, Photography), Del Walters (Representing Seasonal Members) and Lou Ann Divens (Sunshine).

This was a special meeting called by Permit Holder Michael Daugherty to discuss Nine and Dine.  Michael advised that there are a set of rules by which the Steering Committee has to abide.

Much discussion was held.                                    

Tony made a motion, seconded by Alexis that the last 2 sentences of Bylaw 2 be removed.  The motion passed by a vote of 5 to 3. 

OLD BYLAW:      Article I.2.  "The mission of the group is to provide a venue for single golfers who are
                        residents of the Villages to meet one another and participate collectively in a variety of
                        recreational activities.  It is understood that members may request a cart partner for
                        Nine and Dine outings only. Members may not request a team foursome."

NEW BY-LAW:    Article I.2.  “The mission of the group is to provide a venue for single golfers who are
                        residents of the Villages to meet one another and participate collectively in a variety of
                        recreational activities."

Discussion was held on what transpired at the September 19th Nine and Dine outing which resulted in Liz Helsel sending in a resignation letter as Nine and Dine Golf Chairperson.  Debbie Ekback read a statement from Liz as to her interpretation as to what transpired.  Further discussion was held. 

Tony made a motion seconded by Barb that the Steering Committee reject Liz Helsel's resignation and ask her if she would consider continuing as Nine and Dine Golf Chairperson.  The motion passed by a 5 to 2 margin (Jim had to leave the meeting before this item was brought up).  Michael will contact Liz and ask her if she will stay on. 

Meeting adjourned at 11:31 am

Respectfully submitted, 

/s/ Judy Stafford_______________          Approved:  /s/ Michael Daugherty_________

Judy Stafford, Recording Secretary                            Michael Daugherty, Permit Holder

*****************************

SINGLE GOLFERS OF THE VILLAGES (SGV) 
STEERING COMMITTEE MINUTES
 September 17, 2018
                                                                                      REGULAR MEETING

The regular meeting of the SGV Steering Committee was called to order by Permit Holder Michael Daugherty at  Churchill Street Recreation  Center at 9:06 a.m. on Monday September 17, 2018 with the following members present:  Michael Daugherty (Permit Holder), Val Hirsch (Asst. Permit Holder, Social Chair), Carrie Crowell (Charities, Photography), Judy Stafford (Recording Secretary), Jim Boylan (Treasurer),  Alexis London (Executive Golf), Liz Helsel (9 and Dine Golf), Barb Burgio (18-Hole Golf), and Tony Carvalho (Member-at-Large).
Absent:   Debbie Ekback (Member Services),  Lou Ann Divens (Sunshine) and Del Walters (Representing Seasonal Members) 
The minutes of the July 16, 2018 meeting were approved.  
Michael asked Barb in the future to transfer money from Pay Pal to the Treasury  the day after registration closes for our monthly socials.  
Tony would like to see new members more involved.  
Nine and Dine - Liz plans on holding a meeting after the 1st of the year for volunteers for Nine and Dine coordinating.  The summer participation has been phenomenal.  There was lots of rain but worked around it.  She is looking at Orange Blossom and others for the winter months and will let us know.  
18-Hole Championship Golf - Barb advised that no-shows are down and she is having good attendance.  Fall and winter dates have been emailed out to membershIp with new rules explained.  
Alexis and Barb will work on updating Golf Events page on website.  
Barb is also working on updating Code of Conduct 

Val made a motion that any changes to golf games should be brought before Steering Committee  before instituting them.  Jim seconded and motion passed.  
Val made a motion seconded by Barb that we incorporate 2 new rules for 18-Hole Champioship golf only:  (1) Tee designation to be based on age plus handicap and (2) limit of maximum amount of shots allowed.  Discription of these changes already went out in an email to membership.  Motion was unanimously approved.  
Executive Golf - Alexis advised she has approximately 10 coordinators.  
Social - Val said she has plenty of volunteers through next February.  Brand new members are stepping up and even chairing socials.  
Charities/Photography - Carrie thanked Dave Colbert who took pictures last month at social and Tom Boylan and Pat Duffey gathered food and took to the Food Pantry.  The next 2 months there is a photo op of Food Pantry to send into newspaper.  November 19 Carrie will try for pictures of Steering Committee.  
Treasurer - Jim advised we have $7800 in treasury as of end of August.   
Michael nominated the current Steering Committee as Nominating Committee and the Nominating Committee then recommended we keep the current Steering Committee in place for the upcoming year.  All approved.  
Michael advised that there is a vacancy on the Executive Committee.  Discussion followed and Jim made a motion to have Barb fill the vacancy.  Alexis Seconded the motion.  Motion passed unanimously.  Michael, Val, Debbie, Carrie and Barb are now on the Executive Committee.  
Michael pointed out that there are 3 types of SGV members:  1) Year round residents,  2) Resident snowbirds, 3) Renters 1-4 months (these members could have a change in ID number.  If this happens, it was decided to work with the individual.)  
Michael informed us that the Churchill Street Rec. Center meeting room has been approved for next year.  He is awaiting confirmation of Seabreeze Rec. Ctr. for 2019.  
An incident at Nine and Dine was discussed and Liz will get with Bev Johnson to obtain the details and then contact the two offenders and explain it is not acceptable once foursomes are set to change the makeup of that foursome without the coordinator's approval.  
Michael, Barb, Judy and Alexis will be getting together on Sept 19 to discuss and research options for upgrading SGV website.  
Alexis mentioned that she needs help updating her contact list as it is not the same as the membership list.  She will contact Lou Ann and get this straightened out.  
Next regular meeting of SGV Steering Committee will be Monday, October 18, 2018 at Churchill Street Recreation Center at 9:00 am.  
The meeting was adjourned at 10:40 am.  
Respectfully submitted, 
/s/ Judy Stafford______________              /s/ Michael Daugherty__________________
Judy Stafford, Recording Secretary               Approved:  Michael Daugherty, Permit Holder


********************************

SINGLE GOLFERS OF THE VILLAGES (SGV)
STEERING COMMITTEE MINUTES
July 16, 2018
REGULAR MEETING
The regular meeting of the SGV Steering Committee was called to order by Permit Holder Michael Daugherty at  Churchill Street Recreation  Center at 9:06 a.m. on Monday July 16,  2018 with the following members present:  Michael Daugherty (Permit Holder), Val Hirsch (Asst. Permit Holder, Social Chair), Carrie Crowell (Charities, Photography), Judy Stafford (Recording Secretary), Jim Boylan (Treasurer),  Alexis London (Executive Golf), Liz Helsel (9 and Dine Golf), and Tony Carvalho (Member-at-Large).
Absent:   Debbie Ekback (Member Services),  Barb Burgio (18-Hole Golf), Lou Ann Divens (Sunshine) and Del Walters (Representing Seasonal Members) 
Michael explained that there was no meeting on May 21 as stated in March 19 minutes since a lot of the committee members were out of town.  
The minutes of the March 19 meeting were approved.  
Michael will check with Del Walters to see if she still wants to be on the Steering Committee as the last meeting she attended was May 15, 2017.  
Nine and Dine - Liz mentioned that we are having lots of participation and all is going well.
Treasurer - Jim advised that financially we are doing okay.  There is around $10,000 in SGV's bank account.  He does not have detailed access as to what goes in and out of  bank account electronically until 1-2 months after the fact when the bank statements come out.  At this time, there is no known way to rectify his ability to obtain information from the bank more quickly.  Sometimes Barb doesn't get Paypal information to Jim until after the first part of the month and the month-end report has already been completed.  All of this combined makes it very difficult to determine the actual monthly/annual income and disbursements on a timely basis.   
Tony stated that there are not as many "A" players golfing in Executive Golf and it makes it more difficult for the coordinators to even out the teams to make the play of the day fair.   A discussion followed with no action needed.  
Tony also brought up behavior at our after-golf socials at restaurants.  Membership needs to be reminded to have patience with the staff at restaurants when ordering as there are only so many restaurants who can accommodate the number of people we have attending.  Restaurants are inundated with 45-60 people within a 15-30 minute period and it's not fair to expect them to add a lot of extra help when we are only there for 60-90 minutes.  
Executive Golf - Alexis reviewed some of our rules for scramble including how to properly play a ghost player (2nd ball is the ghost).  Not everybody is doing this.  One suggestion is to designate a colored ball at the beginning of the round as the "ghost ball" and pass it to the person who is the ghost for that hole to use.   
Charities/Photography - Carrie stated that Tisha Vogell and Marilyn Wright did a good job taking photos at the June meeting.  Tom Boylan and Pat Duffey stepped up and took 5 carloads of food to the Wildwood Soup Kitchen.  Carrie will take a picture of the Steering Committee at the September meeting if everyone is in attendance as the website needs to be updated.  
Social - Val advised the Social Planning meeting went well.  Monthly meeting socials are planned through next March.  The May and June socials had 230 people in attendance and everybody who wanted to attend got in.   We have a luau, Halloween, and Holiday dinner/dance coming up.  In January we will have the Atlantic City Boys entertaining us.  
Michael explained how the website is working:
1.  Go-Daddy (website) - Judy is handling with Michael as backup
2.  Google (emails) - LuAnn is forwarding emails to appropriate persons with Michael as backup
3.  PayPal - Barb is doing the PayPal end with Michael as backup

If anyone needs anything, they should send an email to webmaster@sgvclub.com and it will be distributed to proper person for handling.  Val and Alexis also have the ability to send out emails from sgvclub.com.  
Monthly social flyer is compiled by Val who forwards to Michael at webmaster@sgvclub.com.  Barb then creates buttons in PayPal and lets Michael know they are created.  Judy then inserts them on flyer and posts on website and Michael sends email out to membership.  
Michael announced that Barb Burgio is working on a new Code of Conduct for the Club.  
A discussion was held on SGV policy regarding members who no longer have a valid Village resident or renter ID including golf privileges.  Judy advised that we have a past precedent on this procedure and that a person who does not have a valid Village resident or renter identification should be removed from SGV membership and refunded their dues.  
Val made a motion that Patricia Shena be removed from the SGV roles effective immediately due to not having proper Village ID.  Her member fee and payment for July social will be refunded.  She may reapply for SGV membership when new member applications are reopened and she meets eligibility requirements.  Tony seconded the motion.  Discussion followed.  The motion passed unanimously.  
Michael advised that he will be going in for surgery July 31st and will be incapacitated for approximately 6 weeks.  Val will run the August 30 monthly meeting.  
Next regular meeting of SGV Steering Committee will be Monday, September 17, 2018 at Churchill Street Recreation Center at 9:00 am.  
The meeting was adjourned at 10:33 am.  
Respectfully submitted, 
/s/ Judy Stafford______________
Judy Stafford, Recording Secretary
/s/ Michael Daugherty___________________
Approved:  Michael Daugherty, Permit Holder

********************************


SINGLE GOLFERS OF THE VILLAGES (SGV)
STEERING COMMITTEE MINUTES
March 19, 2018
Regular Meeting
 
The regular meeting of the SGV Steering Committee was called to order by Permit Holder Michael Daugherty at  Churchill Street Recreation  Center at 9:05 a.m. on Monday March 19, 2018 with the following members present:  Michael Daugherty (Permit Holder), Val Hirsch (Asst. Permit Holder, Social Chair), Carrie Crowell (Charities, Photography), Judy Stafford (Recording Secretary), Jim Boylan (Treasurer), Dennis Gaucher (Technology Chair), Debbie Ekback (Member Services), Alexis London (Executive Golf), Liz Helsel (9 and Dine Golf), Barb Burgio (18-Hole Golf), Lou Ann Divens (Sunshine), and Tony Carvalho (Member-at-Large).
 
Absent:   Del Walters (Representing Seasonal Members) 
 
Michael announced that Dennis will officially step down from his Technology Chair duties (website/Go-Daddy, PayPal, Google Mail) on April 14, 2018 and will be turning the SGV laptop over to Michael.  Judy and Michael will be handling Go-Daddy and website.  Lou Ann and Michael will be  doing Google Mail.  Deb, Barb and Michael will be in charge of PayPal.  
 
Minutes of previous special meeting were approved with minor spelling changes.  
 
Treasurer - Jim went over this year’s budget and we are right on target.  He reviewed the proposed 2018-2019 budget.  Val made a motion seconded by Michael that this proposed budget as offered be accepted with the understanding that the actual numbers will be tweaked once the membership numbers are determined after March 31st.  All approved.  
 
Tony brought up the seating arrangements at monthly meeting and the fact that people are saving seats  and it is hard to find a seat.  Members are not supposed to be saving seats.  Discussion followed.  Val said that every 3rd or 4th meeting wristbands will be handed out and there will be assigned seating.  
 
Technology Chair - Dennis advised that PayPal account is now associated with the SGV bank account.  Go Daddy is renewed another year.  Dennis will put all 3 accounts on auto pay before he leaves.  
 
Membership - Deb announced that to date there have been 427 members who have renewed and 147 new applications (39 of whom are re-applied applicants - 100 didn’t get in last year).   This totals 574.     These numbers will most likely change in the 12 days remaining in fiscal year.  Membership limit is currently at 575.
 
Charities/Photography - Carrie informed us that 3 cartloads of food items were taken to the Soup Kitchen after February monthly meeting.  Regarding photos at meetings, Carrie is finding it very difficult to reach tables in back of room to take pictures so asked that those wanting to have their pictures taken to let her know and she can arrange a place in the room to take pictures.  
 
Nine and Dine - Liz announced that May starts summer Nine and Dine in The Villages every Wednesday for 22 weeks.  There will be a coordinator’s appreciation meeting at Tom Boylan’s and Pat Duffy’s - date to be determined.  
 
Executive Golf - Alexis asked Barb to please keep prize money envelopes from 18-Hole Golf since very few of them play Exec Golf.  Barb will need to bring them to one monthly meeting.  
 
Social -  Val said socials are set up through June.  Trent Reeves is new Director of Golf and will be at the March monthly meeting.  Cheryl Veltman will be in charge of the April 28th meeting - Blackjack night.  Limit is 120 members.   Val and her 2 assistants (Kathy Bredesen and Diane Gebhardt) will all 3 be absent.  
 
Membership process and recommendations from sub-committee outlined in February 28 minutes were discussed but no action was take on their recommendation.  
 
Currently we have a by-law requiring all members to participate in 2 events yearly in order to maintain membership which would require extensive tracking of our 575 members.  Tony made a motion seconded by Alexis that we rescind this 2 event participation rule and tracking requirement approved on January 15 and remove from By-Laws.   (By-Law 14.c)   Discussion followed.  Motion passed by majority vote with 1 no vote.  
 
Dennis rescinded his tabled motion from 2/19/18 meeting regarding setting aside participation and tracking requirements and membership increase.  
 
Jim made a motion seconded by Tony:
 
Effective April 1 each year, the number of  membership openings will be determined.   If we have more applicants than openings, then the people currently on waitlist from the previous year and who reapplied (Re-applicants) will be first to be accepted  as members for current year.        
 
If there are more Re-applicants than available openings,  a lottery for Re-applicants only will be held.  Those Re-applicants not chosen along with New Member applicants will go on the waitlist for next year.  There will be no general lottery for New Member applicants.   
 
After filling the openings with Re-applicants and if there  are still openings available, these openings will be filled from the New Member applications using a lottery system.    Those New Member applicants not selected will go on the waitlist  for next year.   
 
Waitlist for Next Year:  The waitlist for next year will be prioritized by:                  
1) Re-applicants for 2 consecutive years
2) New member applicants from current year
 
Motion passed by majority vote with one abstention.  
 
Next regular meeting of SGV Steering Committee will be Monday, May 21, 2018 at Churchill Street Recreation Center at 9:00 am.  
 
Tony made a motion to adjourn meeting, seconded by Barb.  Meeting adjourned at 11:37 am.  
 
Respectfully submitted, 
 
/s/ Judy Stafford_______________                                    /s/ Michael Daugherty______
Judy Stafford, Recording Secretary                                      Approved:  Michael Daugherty
 
**************************


SINGLE GOLFERS OF THE VILLAGES (SGV)

STEERING COMMITTEE MINUTES

February 19, 2018 SPECIAL MEETING

The special meeting of the SGV Steering Committee was called to order by Permit Holder Michael Daugherty at Seabreeze Recreational Center at 1:05 pm on Monday Feb 19, 2018 with the following members present:  Michael Daugherty (Permit Holder), Val Hirsch (Asst. Permit Holder, Social Chair), Carrie Crowell (Charities, Photography), Judy Stafford (Recording Secretary), Jim Boylan (Treasurer), Dennis Gaucher (Technology Chair), Debbie Ekback (Member Services), Alexis London (Executive Golf),  Barb Burgio (18-Hole Golf), and Lou Ann Divens (Sunshine).

Absent:  Liz Helsel (9 and Dine Golf), Del Walters (Representing Seasonal Members) and Tony Carvalho (Member-at-Large). 

Michael explained that the Technology Chair position is being split into 3 parts:  Go-Daddy, Google Mail For Business, and Pay Pal.  Training for temporary takeover is taking place.  The SGV Club needs to disassociate Dennis’ credit card from the above accounts.  Dennis will look into direct debits to Club’s checking account, working with Jim if necessary. 

Deb’s sub-committee on membership process came up with the following options:

1) Allow everybody in

2) Do nothing and leave current lottery as is

3) Give 100% of available openings to those who applied previous year but did not get in who reapply this year

4) Give 50% of available openings to those who applied previous year but did not get in who reapply this year.  This group would have to have their own lottery.  Remaining 50% would go into general lottery. 

This sub-committee also felt that if SGV keeps the 2 events per year participation rule, members should have to participate in at least 5 events throughout year.  They also would like to see a 9-hole Championship outing with prizes. 

The recommendation from the Membership sub-committee was option  #4.  

Additional discussion among the Steering Committee members included what is best for club, golf versus social, how many members to grow the Club, facility restrictions for a larger club enrollment, etc.  No motion was made in regards to the recommendation by the Membership sub-committee.

Dennis made a motion seconded by Jim that:

Participation and tracking requirements be set aside and membership be increased to 650 (now at 575).  If 650 members is not achieved, applications will remain open on website until 650 is reached.  If we have more applicants than openings, then the people currently on list from previous year who were not chosen and who reapplied will be first to be accepted as members for current year.  Remaining applicants will go into a lottery and those who do not make it go on waiting list for next year. 

This motion was tabled until March 19th meeting. 

Next regular meeting of SGV Steering Committee will be Monday, March 19, 2018 at Churchill Street Recreation Center at 9:00 am. 

Meeting adjourned at 2:30. 

Respectfully submitted,

/s/ Judy Stafford_________________

Judy Stafford, Recording Secretary

Approved:   /s/ Michael Daugherty_________

                    Michael Daugherty, Permit Holder

SINGLE GOLFERS OF THE VILLAGES (SGV)

STEERING COMMITTEE MINUTES

November 20, 2017

REGULAR MEETING

The regular meeting of the SGV Steering Committee was called to order by Permit Holder Michael Daugherty at the Churchill Street Recreation Center at 9:05 am on Monday, November 20, 2017 with the following members present:   Michael Daugherty (Permit Holder), Val Hirsch (Asst Permit Holder, Social Chair), Carrie Crowell (Charities, Photography), Judy Stafford (Recording Secretary), Jim Boylan (Treasurer), Dennis Gaucher (Technology Chair), Debbie Ekback (Member Services), Alexis London (Executive Golf), Liz Helsel (9 and Dine Golf), Barb Burgio (18-Hole Golf), and Tony Carvalho (Member-at-Large). 

Absent: Del Walters (Representing Seasonal Members) and Lou Ann Divens (Sunshine)

The minutes of the previous meeting were approved.       

Michael announced that the following dates have been confirmed with Seabreeze Rec. Center:

Random New Member Drawing - April 7, 2018 at 9:30 am

Member Orientation - May 5, 2018, 1:30-3:30 pm. 

Treasurer - Balance in treasury at end of October was $11,873.53. Jim submitted a copy of audit report completed by Pam Schau on July 27, 2017, which is to be included with the minutes.   She suggested an audit should be performed annually covering the fiscal year.  She also suggested monthly, or at least quarterly, financial status reports should be presented to Executive board for review and discussion.  Jim will see that this is implemented. 

Executive Golf – Different changes to the signup spreadsheet were discussed to help even out the playing field and it was decided to leave the spreadsheet as is.

Nine and Dine Golf – Liz reported a good outing at Orange Blossom Country Club.  We will be playing again on December 6.  She is only scheduling one outing a month right now.  Palmer, Lopez, Evans Prairie, and Orange Blossom are the only venues participating until May, but it looks as though we will have 10 courses next summer. 

Social

Holiday Dinner Dance

1) The table for food pantry will be in the lobby.  This way members won’t have to come into main room to put their food donations down.  Carrie will make a food pantry poster to put on an easel by table and members will be informed of this change in the email that goes out to membership for meeting.   

2) Val made a motion, seconded by Dennis that the Club’s ½ share of the 50-50 raffle money for November meeting be split between the Soup Kitchen and the Food Pantry.  Motion passed unanimously.  

3)  Michael will introduce Steering Committee at Holiday Dinner Dance and have them come up front. 

4)  219 members have signed up so far.  We can get 225 in the room with a medium-size dance floor. 

     Val will add the people currently on the waitlist and Dennis will invoice them. 

5)  Kathy Bredesen and Diane Gebhardt have agreed to be Val’s social co-coordinators.     

6)  Cost of Holiday Dinner Dance was discussed.  Members will be charged $20 ($10 of which they will get back if they attend.)

Val announced that Social events are planned out through February.  Barb Rehkemper

is chairing April and Peter Kierpiec is chairing May. 

Charity/Photography – Carrie has photos from the Himalayan putting outing and the Pro-Am which will be added to website.  She needs help with photography and delivering food to Food Pantry and Soup Kitchen.  She will include this in her email to members. 

Membership – Deb had nothing new.

Technology Chair – Dennis is still working on developing form to send out to members for them to complete when renewing their dues for the upcoming year.  In late January or early February new member applications will open up and then will close in late March.  Starting with the November Holiday Dinner/Dance, wrist bands will be issued for entrance into the meeting hall.  It is the intent that in the future, every time money is involved in a monthly meeting activity, wristbands will be issued. 

Dennis is desperately looking for people to help with modernization of the SGV website.  We currently are restricted to 10 pages.  Anyone interested should contact Dennis Gaucher at webmaster@sgvclub.com

18-Hole Championship Golf – Barb advised that she has run across handicap issues in working on venues while trying to keep teams even but has been working through them.  Bob Williams has been very helpful in her transition.  Venues are set through January.  Barb would like to find one more coordinator so that they only have to coordinate every other month.  Debbie suggested we add more 18-hole golf activities (off-site or priority).  Debbie and Barb will look into this. 

Val suggested that a letter go out to the membership letting them know areas where we need help, asking for volunteers:  (i.e. Technology, Exec Golf coordinators, 18-Hole golf coordinators, photography/charity).  Carrie and Barb will work on this. 

Member-at-Large – Tony advised that Churchill Green Golf Course is now open.  He suggested we emphasize pace of play to members and try to set examples ourselves.  Also, we need to make sure members repair the course if they make or see a divot. 

Liz suggested we have a get together for just golf coordinators (Exec, 18-Hole, Nine & Dine)…perhaps a potluck.  Liz and Alexis will work on this. 

The next meeting will be on Monday, January 15, 2018 at 9:00 am at Churchill Street Recreational Center. 

The meeting was adjourned at 10:45 am. 

Respectfully submitted, 

/s/ Judy Stafford_______________

Judy Stafford, Recording Secretary

Approved:  /s/ Michael Daugherty__________

                   Michael Daugherty, Permit Holder


PROPOSED BUDGET     
$
2017-04-01
Thru YEAR TO DATE
2018-03-31
 
INCOME
 
MEMBERS – DUES 10500 $10,937.95
BADGES 25  
50/50 RAFFLES 1750 $1,342.00
UNCOLLECTED GOLF PRIZES 200 $57.00
GUEST FEES 200 $0.00
FEES FROM MEMBERS @   $6,922.08
 MONTHLY MEETINGS   $0.00
GOLF LESSONS $6,323.90
DINNER @ALFIE $1,236.40
DINNER @Demshar’s $636.10
Refund Mystery Theater $1,699.00
TOTAL INCOME $12,675.00 $28,518.33
    
EXPENSES   
 
BADGES 350 $247.60
SEC.SUPPLIES 1000 $352.45
MONTHLY MEETINGS $0.00
              ENTERTAINMENT 4000 $4,735.09
              FOOD 3000 $5,562.80
             DECORATIONS 3000 $807.89
QUARTLY GOLF FEES EXECUTIVE 240 $180.00
QUARTLY GOLF FEES CHAMPION 240 $180.00
GOLF LESSONS $3,840.00
GOLF PRIZES HOLES IN ONE $250.00
MISCELLANEOUS
DINNER @ALFIE $1,236.40
Dinner @ Demshar’s $612.00
TOTAL EXPENSES 11830 $18,004.23
   
BALANCE $10,514.10
 
Website Builder