Single Golfers of The Villages  
       
    Golf in and outside The Villages in Central Florida    

FINANCIAL STATEMENTS/MINUTES


SINGLE GOLFERS OF THE VILLAGES (SGV)
STEERING COMMITTEE MINUTES
March 19, 2018
Regular Meeting
 
The regular meeting of the SGV Steering Committee was called to order by Permit Holder Michael Daugherty at  Churchill Street Recreation  Center at 9:05 a.m. on Monday March 19, 2018 with the following members present:  Michael Daugherty (Permit Holder), Val Hirsch (Asst. Permit Holder, Social Chair), Carrie Crowell (Charities, Photography), Judy Stafford (Recording Secretary), Jim Boylan (Treasurer), Dennis Gaucher (Technology Chair), Debbie Ekback (Member Services), Alexis London (Executive Golf), Liz Helsel (9 and Dine Golf), Barb Burgio (18-Hole Golf), Lou Ann Divens (Sunshine), and Tony Carvalho (Member-at-Large).
 
Absent:   Del Walters (Representing Seasonal Members) 
 
Michael announced that Dennis will officially step down from his Technology Chair duties (website/Go-Daddy, PayPal, Google Mail) on April 14, 2018 and will be turning the SGV laptop over to Michael.  Judy and Michael will be handling Go-Daddy and website.  Lou Ann and Michael will be  doing Google Mail.  Deb, Barb and Michael will be in charge of PayPal.  
 
Minutes of previous special meeting were approved with minor spelling changes.  
 
Treasurer - Jim went over this year’s budget and we are right on target.  He reviewed the proposed 2018-2019 budget.  Val made a motion seconded by Michael that this proposed budget as offered be accepted with the understanding that the actual numbers will be tweaked once the membership numbers are determined after March 31st.  All approved.  
 
Tony brought up the seating arrangements at monthly meeting and the fact that people are saving seats  and it is hard to find a seat.  Members are not supposed to be saving seats.  Discussion followed.  Val said that every 3rd or 4th meeting wristbands will be handed out and there will be assigned seating.  
 
Technology Chair - Dennis advised that PayPal account is now associated with the SGV bank account.  Go Daddy is renewed another year.  Dennis will put all 3 accounts on auto pay before he leaves.  
 
Membership - Deb announced that to date there have been 427 members who have renewed and 147 new applications (39 of whom are re-applied applicants - 100 didn’t get in last year).   This totals 574.     These numbers will most likely change in the 12 days remaining in fiscal year.  Membership limit is currently at 575.
 
Charities/Photography - Carrie informed us that 3 cartloads of food items were taken to the Soup Kitchen after February monthly meeting.  Regarding photos at meetings, Carrie is finding it very difficult to reach tables in back of room to take pictures so asked that those wanting to have their pictures taken to let her know and she can arrange a place in the room to take pictures.  
 
Nine and Dine - Liz announced that May starts summer Nine and Dine in The Villages every Wednesday for 22 weeks.  There will be a coordinator’s appreciation meeting at Tom Boylan’s and Pat Duffy’s - date to be determined.  
 
Executive Golf - Alexis asked Barb to please keep prize money envelopes from 18-Hole Golf since very few of them play Exec Golf.  Barb will need to bring them to one monthly meeting.  
 
Social -  Val said socials are set up through June.  Trent Reeves is new Director of Golf and will be at the March monthly meeting.  Cheryl Veltman will be in charge of the April 28th meeting - Blackjack night.  Limit is 120 members.   Val and her 2 assistants (Kathy Bredesen and Diane Gebhardt) will all 3 be absent.  
 
Membership process and recommendations from sub-committee outlined in February 28 minutes were discussed but no action was take on their recommendation.  
 
Currently we have a by-law requiring all members to participate in 2 events yearly in order to maintain membership which would require extensive tracking of our 575 members.  Tony made a motion seconded by Alexis that we rescind this 2 event participation rule and tracking requirement approved on January 15 and remove from By-Laws.   (By-Law 14.c)   Discussion followed.  Motion passed by majority vote with 1 no vote.  
 
Dennis rescinded his tabled motion from 2/19/18 meeting regarding setting aside participation and tracking requirements and membership increase.  
 
Jim made a motion seconded by Tony:
 
Effective April 1 each year, the number of  membership openings will be determined.   If we have more applicants than openings, then the people currently on waitlist from the previous year and who reapplied (Re-applicants) will be first to be accepted  as members for current year.        
 
If there are more Re-applicants than available openings,  a lottery for Re-applicants only will be held.  Those Re-applicants not chosen along with New Member applicants will go on the waitlist for next year.  There will be no general lottery for New Member applicants.   
 
After filling the openings with Re-applicants and if there  are still openings available, these openings will be filled from the New Member applications using a lottery system.    Those New Member applicants not selected will go on the waitlist  for next year.   
 
Waitlist for Next Year:  The waitlist for next year will be prioritized by:                  
1) Re-applicants for 2 consecutive years
2) New member applicants from current year
 
Motion passed by majority vote with one abstention.  
 
Next regular meeting of SGV Steering Committee will be Monday, May 21, 2018 at Churchill Street Recreation Center at 9:00 am.  
 
Tony made a motion to adjourn meeting, seconded by Barb.  Meeting adjourned at 11:37 am.  
 
Respectfully submitted, 
 
/s/ Judy Stafford_______________
Judy Stafford, Recording Secretary
 
/s/ Michael Daugherty_______
Approved:  Michael Daugherty

SINGLE GOLFERS OF THE VILLAGES (SGV)

STEERING COMMITTEE MINUTES

February 19, 2018 SPECIAL MEETING

The special meeting of the SGV Steering Committee was called to order by Permit Holder Michael Daugherty at Seabreeze Recreational Center at 1:05 pm on Monday Feb 19, 2018 with the following members present:  Michael Daugherty (Permit Holder), Val Hirsch (Asst. Permit Holder, Social Chair), Carrie Crowell (Charities, Photography), Judy Stafford (Recording Secretary), Jim Boylan (Treasurer), Dennis Gaucher (Technology Chair), Debbie Ekback (Member Services), Alexis London (Executive Golf),  Barb Burgio (18-Hole Golf), and Lou Ann Divens (Sunshine).

Absent:  Liz Helsel (9 and Dine Golf), Del Walters (Representing Seasonal Members) and Tony Carvalho (Member-at-Large). 

Michael explained that the Technology Chair position is being split into 3 parts:  Go-Daddy, Google Mail For Business, and Pay Pal.  Training for temporary takeover is taking place.  The SGV Club needs to disassociate Dennis’ credit card from the above accounts.  Dennis will look into direct debits to Club’s checking account, working with Jim if necessary. 

Deb’s sub-committee on membership process came up with the following options:

1) Allow everybody in

2) Do nothing and leave current lottery as is

3) Give 100% of available openings to those who applied previous year but did not get in who reapply this year

4) Give 50% of available openings to those who applied previous year but did not get in who reapply this year.  This group would have to have their own lottery.  Remaining 50% would go into general lottery. 

This sub-committee also felt that if SGV keeps the 2 events per year participation rule, members should have to participate in at least 5 events throughout year.  They also would like to see a 9-hole Championship outing with prizes. 

The recommendation from the Membership sub-committee was option  #4.  

Additional discussion among the Steering Committee members included what is best for club, golf versus social, how many members to grow the Club, facility restrictions for a larger club enrollment, etc.  No motion was made in regards to the recommendation by the Membership sub-committee.

Dennis made a motion seconded by Jim that:

Participation and tracking requirements be set aside and membership be increased to 650 (now at 575).  If 650 members is not achieved, applications will remain open on website until 650 is reached.  If we have more applicants than openings, then the people currently on list from previous year who were not chosen and who reapplied will be first to be accepted as members for current year.  Remaining applicants will go into a lottery and those who do not make it go on waiting list for next year. 

This motion was tabled until March 19th meeting. 

Next regular meeting of SGV Steering Committee will be Monday, March 19, 2018 at Churchill Street Recreation Center at 9:00 am. 

Meeting adjourned at 2:30. 

Respectfully submitted,

/s/ Judy Stafford_________________

Judy Stafford, Recording Secretary

Approved:   /s/ Michael Daugherty_________

                    Michael Daugherty, Permit Holder

SINGLE GOLFERS OF THE VILLAGES (SGV)

STEERING COMMITTEE MINUTES

November 20, 2017

REGULAR MEETING

The regular meeting of the SGV Steering Committee was called to order by Permit Holder Michael Daugherty at the Churchill Street Recreation Center at 9:05 am on Monday, November 20, 2017 with the following members present:   Michael Daugherty (Permit Holder), Val Hirsch (Asst Permit Holder, Social Chair), Carrie Crowell (Charities, Photography), Judy Stafford (Recording Secretary), Jim Boylan (Treasurer), Dennis Gaucher (Technology Chair), Debbie Ekback (Member Services), Alexis London (Executive Golf), Liz Helsel (9 and Dine Golf), Barb Burgio (18-Hole Golf), and Tony Carvalho (Member-at-Large). 

Absent: Del Walters (Representing Seasonal Members) and Lou Ann Divens (Sunshine)

The minutes of the previous meeting were approved.       

Michael announced that the following dates have been confirmed with Seabreeze Rec. Center:

Random New Member Drawing - April 7, 2018 at 9:30 am

Member Orientation - May 5, 2018, 1:30-3:30 pm. 

Treasurer - Balance in treasury at end of October was $11,873.53. Jim submitted a copy of audit report completed by Pam Schau on July 27, 2017, which is to be included with the minutes.   She suggested an audit should be performed annually covering the fiscal year.  She also suggested monthly, or at least quarterly, financial status reports should be presented to Executive board for review and discussion.  Jim will see that this is implemented. 

Executive Golf – Different changes to the signup spreadsheet were discussed to help even out the playing field and it was decided to leave the spreadsheet as is.

Nine and Dine Golf – Liz reported a good outing at Orange Blossom Country Club.  We will be playing again on December 6.  She is only scheduling one outing a month right now.  Palmer, Lopez, Evans Prairie, and Orange Blossom are the only venues participating until May, but it looks as though we will have 10 courses next summer. 

Social

Holiday Dinner Dance

1) The table for food pantry will be in the lobby.  This way members won’t have to come into main room to put their food donations down.  Carrie will make a food pantry poster to put on an easel by table and members will be informed of this change in the email that goes out to membership for meeting.   

2) Val made a motion, seconded by Dennis that the Club’s ½ share of the 50-50 raffle money for November meeting be split between the Soup Kitchen and the Food Pantry.  Motion passed unanimously.  

3)  Michael will introduce Steering Committee at Holiday Dinner Dance and have them come up front. 

4)  219 members have signed up so far.  We can get 225 in the room with a medium-size dance floor. 

     Val will add the people currently on the waitlist and Dennis will invoice them. 

5)  Kathy Bredesen and Diane Gebhardt have agreed to be Val’s social co-coordinators.     

6)  Cost of Holiday Dinner Dance was discussed.  Members will be charged $20 ($10 of which they will get back if they attend.)

Val announced that Social events are planned out through February.  Barb Rehkemper

is chairing April and Peter Kierpiec is chairing May. 

Charity/Photography – Carrie has photos from the Himalayan putting outing and the Pro-Am which will be added to website.  She needs help with photography and delivering food to Food Pantry and Soup Kitchen.  She will include this in her email to members. 

Membership – Deb had nothing new.

Technology Chair – Dennis is still working on developing form to send out to members for them to complete when renewing their dues for the upcoming year.  In late January or early February new member applications will open up and then will close in late March.  Starting with the November Holiday Dinner/Dance, wrist bands will be issued for entrance into the meeting hall.  It is the intent that in the future, every time money is involved in a monthly meeting activity, wristbands will be issued. 

Dennis is desperately looking for people to help with modernization of the SGV website.  We currently are restricted to 10 pages.  Anyone interested should contact Dennis Gaucher at webmaster@sgvclub.com

18-Hole Championship Golf – Barb advised that she has run across handicap issues in working on venues while trying to keep teams even but has been working through them.  Bob Williams has been very helpful in her transition.  Venues are set through January.  Barb would like to find one more coordinator so that they only have to coordinate every other month.  Debbie suggested we add more 18-hole golf activities (off-site or priority).  Debbie and Barb will look into this. 

Val suggested that a letter go out to the membership letting them know areas where we need help, asking for volunteers:  (i.e. Technology, Exec Golf coordinators, 18-Hole golf coordinators, photography/charity).  Carrie and Barb will work on this. 

Member-at-Large – Tony advised that Churchill Green Golf Course is now open.  He suggested we emphasize pace of play to members and try to set examples ourselves.  Also, we need to make sure members repair the course if they make or see a divot. 

Liz suggested we have a get together for just golf coordinators (Exec, 18-Hole, Nine & Dine)…perhaps a potluck.  Liz and Alexis will work on this. 

The next meeting will be on Monday, January 15, 2018 at 9:00 am at Churchill Street Recreational Center. 

The meeting was adjourned at 10:45 am. 

Respectfully submitted, 

/s/ Judy Stafford_______________

Judy Stafford, Recording Secretary

Approved:  /s/ Michael Daugherty__________

                   Michael Daugherty, Permit Holder


PROPOSED BUDGET     
$
2017-04-01
Thru YEAR TO DATE
2018-03-31
 
INCOME
 
MEMBERS – DUES 10500 $10,937.95
BADGES 25  
50/50 RAFFLES 1750 $1,342.00
UNCOLLECTED GOLF PRIZES 200 $57.00
GUEST FEES 200 $0.00
FEES FROM MEMBERS @   $6,922.08
 MONTHLY MEETINGS   $0.00
GOLF LESSONS $6,323.90
DINNER @ALFIE $1,236.40
DINNER @Demshar’s $636.10
Refund Mystery Theater $1,699.00
TOTAL INCOME $12,675.00 $28,518.33
    
EXPENSES   
 
BADGES 350 $247.60
SEC.SUPPLIES 1000 $352.45
MONTHLY MEETINGS $0.00
              ENTERTAINMENT 4000 $4,735.09
              FOOD 3000 $5,562.80
             DECORATIONS 3000 $807.89
QUARTLY GOLF FEES EXECUTIVE 240 $180.00
QUARTLY GOLF FEES CHAMPION 240 $180.00
GOLF LESSONS $3,840.00
GOLF PRIZES HOLES IN ONE $250.00
MISCELLANEOUS
DINNER @ALFIE $1,236.40
Dinner @ Demshar’s $612.00
TOTAL EXPENSES 11830 $18,004.23
   
BALANCE $10,514.10
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